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Prior to filing documents necessary for accreditation of a branch or representative office with a competent authority, it is required to accredit foreign employees and to get authorization of establishment of a branch or representative office in Chamber of Commerce and Industry of the Russian Federation.
Documents necessary to establish a branch or representative office in the Russian Federation are as follows:
- An extract from commercial register of company’s registration state or an original certificate of registration. The documents are submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian consulate. The document is effective within a year from the date of its issuance.
- Original of articles of incorporation of the foreign legal entity (if the laws of the country of incorporation do not stipulate the articles of incorporation (memorandum), there shall be a document certifying such legal provision issued by the competent authority of the country of incorporation); The documents are submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian consulate. The document is effective within a year from the date of its issuance.
- Original of decision of the foreign legal person to establish a branch or representative office in the Russian Federation (it is recommended that the decision contains information about accreditation of such office, appointment of its head, its name in foreign languages, corporate seal design approval and responsibility of the head for manufacturing of the seal). Shall the decision be made in the Russian Federation, it must to be signed by the competent representative of the company and notarized. Shall the decision be made on the territory of a foreign state, it must be submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian consulate. The document is effective within a year from the date of its issuance.
- A document confirming the powers of the representative of the foreign legal person to sign the decision to establish a branch or representative office. Such document can be a power of attorney. It must be submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian consulate. Where there is no notarized confirmation of powers, there must be submitted additional documents which can provide such confirmation: resolution of managers’ appointment, certificate of managers’ appointment, extract from the register confirming the powers of the managers etc. The documents must be submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian consulate.
- Original of provisions of a branch or representative office in the Russian Federation. The provisions must be signed by the head of a branch or representative office (provided that such powers are granted them by a power of attorney).
- A notarized copy of general power of attorney granting necessary powers to the head of a branch or representative office. The document must be submitted only with the original marks of consular certification (apostille), together with Russian translation certified in Russian сonsulate.
- Documents confirming the address of a branch or representative office on the territory of the Russian Federation (a guarantee letter or an office lease contract with a notarized copy of ownership certificate. Whether there is sublease, a sublease contract must be submitted too, along with the documents permitting subleasing, if so provides the contract of lease).
- Tax number certificate issued by a competent authority of state of registration of the foreign company (Department of Taxation, Treasury Department, Tax Administration, etc. ).
“AlpWind” consulting group provides assistance for foreign investment in Russian Federation, including accreditation of branch or representative offices, tax registration of foreign legal persons (tax non-residents of the Russian Federation) with competent authorities, assignment of Taxpayer Identification Numbers (TINs) or of a Foreign Organization Code and further opening of current accounts in banks in Moscow for tax non-residents.